Work Safety Plan

Powell Street Festival Society: Work Safety Plan

OVERVIEW 

  • The safety of all Powell Street Festival Society (PSFS) staff, board, participants and volunteers is of utmost priority.  
  • PSFS has developed COVID-19 protocols to ensure the safety of all staff, board, participants and volunteers, as well as to prevent the spread of Covid-19 
  • This guide is shared amongst everyone (online and in person) 

 

GENERAL // WHAT TO DO ABOUT SAFETY 

  • Post our COVID-19 Safety Plan and other related policies or procedures for workers (e.g., cast and crew) on PSFS’ website, on the set, and in both the administrative and production office. 
  • Establish policies restricting access to the worksite for those who are sick, who have travelled from outside of Canada, or who have had close contact with someone with COVID-19. Ensure cast and crew have a process for identifying if they have developed symptoms. Symptoms include fever, dry cough, shortness of breath, chest pain, loss of speech and/or movement 
  • Include COVID-19 education in daily safety talks and meetings. COVID-19 protocols are to be communicated to workers prior to their arrival on site. 
  • Provide digital documents, production schedules, and contracts when possible.  
  • To facilitate communication between departments and workers while maintaining physical distancing, use devices such as two-way radios, mobile technology, Bluetooth and Wi-Fi. 
  • Limit or restrict visitors to sets, studios, and post-production facilities. Only pre-arranged personnel may be in production facilities. 
  • Identify workers who may be able to work remotely or from home for portions of preparation, shoot, or wrap. 
  • Where possible, stagger work schedules to reduce the number of workers required at a location at any given time. 
  • Consider establishing small working groups (or cohorts) that work together routinely and exclusively to reduce the risk of broader transmission. Examples may include small groups or teams that require closer contact for filming or rehearsal, or dividing a large set into teams based on department. 
  • Any changes in COVID-19 protocols to be communicated with all staff, board and participants. 
  • Encourage to use personal items when possible: Personal stationary, computers, cups etc.  

 

FOOD PRECAUTIONS  

  • Individually packaged snacks and food to be provided.  
  • Restrict eating to a clearly identified and dedicated area with handwashing stations or access to a sink, cleaning and disinfectant supplies, and adequate space to maintain the physical distancing requirement. 
  • Disposable foodware (compostable) will be provided instead of reusable 

 

DELIVERING & RECEIVING GOODS 

  • Establish a drop-off zone for courier drivers and ensure that physical distancing is maintained throughout the delivery and drop-off. 
  • Request contactless delivery to maintain physical distancing requirement (e.g., delivery person leaves packages in a pre-arranged location). This option may be limited if signing or proof of receipt is required. 
  • Establish pick-up and drop-off areas in production office, studios, and locations for suppliers, buyers, and runners 
  • Crowd prevention through signage  
  • Designate traffic flow patterns in high traffic areas. 

 

INDOOR SPACES 

  • Practice and maintain physical distancing of at least 2 meters. 
  • Provide clear signage to encourage physical distancing. 
  • Provide clear signage to indicate entrances and exits 
  • All staff, board and participants required to wear the following Personal Protective Equipment (PPE): Mask covering 
  • Establish and communicate handwashing and sanitizing policies. Provide adequate facilities and ensure these are stocked with supplies. 
  • Requirement to sanitize hands prior to entering indoor spaces 
  • Requirement to wash hands or sanitize after coming into contact with public items 
  • Limited number of staff, crew and participants allowed in common areas and workplace 
  • Numbers of staff, crew and participants allowed in common areas will be limited. Signage will be posted 
  • Communal doors to remain open throughout the day to reduce contact with door handles.  
  • Minimize the number of people using previously shared office equipment or other items. (photocopiers, coffee machines, microwave ovens, etc.). Clean shared equipment after each use. 

 

OUTDOOR SPACES 

  • Maintain physical distancing of at least 2 meters. 
  • Provide clear signage to ensure physical distancing. 
  • Provide markers or indicators to ensure spacing. 
  • Staggered scheduling of participants to ensure minimal contact. 
  • Set up barriers or tape to delineate the worksite and to discourage the public from entering the area 
  • Numbers of staff, crew and participants allowed in common areas will be limited. Signage will be posted. 
  • Training, support, and strategies for crowd management 

 

VANCOUVER JAPANESE LANGUAGE SCHOOL 

  • door monitor will be stationed by the entrance to open doors and spray sanitizer to people to who are entering; they will also have thermometers with them to monitor people’s temperature as they enter 
  • Extra disposable masks will be provided at the entrance for those who require one 
  • People must enter on the right side of the door (and also exit on the right side); There will be signage to indicate entrance and exit route directions 
  • Surfaces and common touch areas will be wiped down and sanitized with bleach-water solution. These areas include the lobby area, family room, the Japanese hall, washroom, etc 
  • Individuals are highly encouraged to practice social distancing at 2m (~6ft) when possible  
  • There will be clear signage to serve as reminders for social distancing  
  • All staff, board, and participants are required to wear the following PPE (Protective Personal Equipment): Mask  
  • There will be soap and sanitizers inside the washroom  
  • There will be sanitizers, wet wipes, spray bottles, and cloths to wipe the set down after each programming  
  • Food, snacks and drinks must be individually wrapped  
  • Communal doors will be kept open to reduce contact with handles 
  • People are encouraged to bring their own items (cups, bottles, utensils..) 
  • The washroom will be cleaned and wiped down hourly by our crew  

 

VANCOUVER BUDDHIST TEMPLE 

  • 1 door monitor will be stationed by the entrance to open doors and spray sanitizer to people to who are entering; they will also have thermometers with them to monitor people’s temperature as they enter 
  • Extra disposable masks will be provided at the entrance for those who require one 
  • People must enter on the right side of the door (and also exit on the right side); There will be signage to indicate entrance and exit route directions 
  • Surfaces and common touch areas will be wiped down and sanitized with bleach-water solution. These areas include the social hall, production office, kitchen and parking garage 
  • Individuals are highly encouraged to practice social distancing at 2m (~6ft) when possible  
  • There will be clear signage to serve as reminders for social distancing  
  • All staff, board, and participants are required to wear the following PPE (Protective Personal Equipment): Mask  
  • There will be soap and sanitizers inside the washroom  
  • Food, snacks and drinks must be individually wrapped  
  • Communal doors will be kept open to reduce contact with handles 
  • People are encouraged to bring their own items (cups, bottles, utensils..)
     

GIVING CEREMONY & PAUERU MASHUP 

  • Markers and indicators will be placed to keep participants socially distant (using tape, chalk etc.) 
  • Participant check-in will take place outdoors and directions will be given through clear signage  
  • PPE gear (masks) will be mandatory for all participants 
  • PPE gear (masks) to be distributed to all participants 
  • Participants will maintain physical distancing of at least 2 meters  
  • If a large crowd builds up, there will be individuals holding signage to encourage them to keep distant